Terms of Hire

Terms of Use for Weybourne Village Hall

For the purposes of these conditions, the term HIRER shall mean an individual hirer or, where the hirer is an
organisation, the authorised representative. (If the Hirer is in any doubt as to the meaning of the following, the Bookings Team should immediately be consulted.)

1) THE HIRER will, during the period of the hiring, be responsible for supervision of the premises, the fabric and the contents, their care, safety from damage however slight or change of any sort and the behaviour of all persons using the premises whatever their capacity, including proper supervision of car-parking arrangements so as to avoid obstruction of the highway.

2) THE HIRER shall not use the premises for any purpose other than that described on the booking request form and shall not sub-hire or use the premises or allow the premises to be used for any unlawful purpose or in any unlawful way nor do anything or bring onto the premises anything which may endanger the same or render invalid any insurance policies in respect thereof nor allow the consumption of alcoholic liquor thereon without permission.

3) THE HIRER shall be responsible for obtaining any additional licences (over and above the basic PRS and PPL licences held by Weybourne Village Hall) as may be needed from Phonographic Performance Ltd, from Video Performance Ltd or otherwise and for the observance of the same.

4) THE HIRER shall ensure that nothing is done on or in relation to the premises in contravention of the law relating to gaming, betting and lotteries.
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5) THE HIRER shall comply with all conditions and regulations made in respect of the premises by the Fire Authority, Local Authority, the Local Magistrates’ Court or otherwise, particularly in connection with any event which includes public dancing or music or other similar public entertainment or stage plays.

6) THE HIRER shall comply with all the policies of Weybourne Village Hall Management Committee as found on the website and including but not limited to the Safeguarding Policy.

7) THE HIRER shall, if preparing, serving or selling food observe all relevant food hygiene legislation and regulations.

8) THE HIRER shall ensure that any electrical appliances brought by him to the premises and used there shall be safe and in good working order and used in a safe manner.

9) THE HIRER shall ensure that there are no stiletto heels worn in the Hall.

10) THE HIRER shall ensure that no smoking or vaping takes place anywhere inside the Hall premises.

10) CANCELLATION: For regular hirers of the hall, if less than 24hrs notice is given, the full charge remains for that hiring. No charge if more than 24 hrs notice. For occasional or one-off hirings, if less than 7 calendar days’ notice is given, the full charge remains for that hiring. No charge if longer than 7 calendar days’ notice is given. You may appeal to the Committee in extenuating circumstances.

11) THE HIRER shall ensure that the minimum of noise is made on arrival and departure.

12) THE HIRER shall ensure that no dogs except guide dogs are brought into the hall unless agreed by a member of the committee.

13) AT THE END of the hiring, the HIRER shall be responsible for leaving the premises and surrounds in a clean and tidy condition, properly locked and secured unless directed otherwise, and any contents temporarily removed from their usual positions properly replaced. Otherwise the Committee may make an additional charge.

14) THE HIRER shall indemnify the Committee for the cost of repair of any damage to any part of the property including the surrounding grounds thereof or the contents of the building which may occur during the period of the hiring.

15) THE COMMITTEE reserves the right to cancel this hiring in the event of the hall being required for use as a Polling Station for a Parliamentary or Local Government election or by-election, in which case the Hirer shall be entitled to a refund of any deposit already paid.

16) IN THE EVENT of unforeseen circumstances, the hall or any part thereof is rendered unfit for the use for which hired, at its discretion, the Committee will refund the hire charge.

17) The Committee regret that Bouncy Castles cannot be accommodated in the Hall either inside or out.